President’s Role

• Chief Executive Officer and official head of the Sorority.
• Presides over all meetings of the National Board of Directors following Parliamentary Procedures. Parliamentary Procedures shall be followed as per Robert’s Rules of Order and should be referenced and available as needed.
• Propose programs and policies designed to achieve Sorority objectives. This is to be done in the format of strategic plan report, prior to start of academic year, and an end of the year report, to be sent out prior to National Conference.
• Shall direct and communicate work of other members of the National Board
• Facilitate and organize annual Board retreat
  held in June.
• President is the final appeal for National Judicial Board Hearings.
• Responsible for collecting all end of year reports from all board members and facilitating the transfer of office materials to incoming NBD members.
• Make any announcements pertaining National Board issues to the body and surrounding Greek families. This format shall be done via a press release and should be submitted to the NBOD for confirmation prior to making public.

The role of the National Vice President is to serve as acting President when President is unavailable. The National Vice President serves as the Chairwoman of the National Board Administrative Committee, the National Judicial Committee, and all other committees either standing or appointed. She maintains and revises the Risk Management Policy, Regulations for the Governance of the Sorority (AKA Judicial Board Policy), and the Mediation Conference Policy as necessary. Workshops are conducted annually to educate members on grievance procedures, mediation practices, risk management policies, and social event programming. The National Vice President also coordinates annual chapter/colony reviews conducted by members from the National Board of Directors.

The Recording Secretary is the manager of internal information. It is her responsibility to ensure that the board is organized and has updated information available to them at all times. The following are her main responsibilities:

• Create the board meeting agendas and take minutes at the board meeting
• Compile a monthly summary report from the individual director reports, which are received on a monthly basis.
• Responsible for updating the National Constitution and By-laws when any changes are voted on and ensure the national body has access to the updated versions of the documents
• Maintain and update the National Board Directory and release this information to the national body
• Collect the Constitutions, By-laws, Judicial Board, and directories from all Chapter secretaries to ensure they do not conflict with any national document.
• Maintain contact with chapter secretaries and ensure they have board meeting minutes, board directories, and templates that can be useful within their chapter position.
• Update and release chapter compliance chart, containing required deadlines for chapters must meet in order to maintain good standing with the national board.

The Financial Director of the Sorority is responsible for the day-to-day activities of the national treasury.  This includes:

• Record keeping
• Bank reconciliation
• Issuing reimbursements
• Reviewing national insurance policy
• Submitting documents to the state on behalf of the corporation. 

On a chapter level the FD is in constant communication with the chapter treasurers and current intake process teams.  Chapter and process team audits are conducted on a yearly basis to maintain consistency of the “checks and balances” setup within the Sorority.

The Membership Program Director is in charge of organizing annual retreats for the sisters as well as designing individual workshops for Chapters as needed. The Membership Program Director has the opportunity to get feedback from the body, organize fun events and create everlasting bonds. As a very united organization, it is her task to make each sister’s experience as an "hermana" a memorable one.

The Membership Program Director also works in conjunction with the Membership Intake Director and the Membership Academic Director on the Membership Committee where they oversee and guide the Undergraduate Chapters’ membership intake process.

The Membership Intake Director manages the Sorority’s intake process. She is responsible for duties such as the following:

• overseeing intake procedures and methods
• accepting new potential member applications
• conducting process team certifications
• organizing and distributing Conference awards

The Membership Academic Director oversees Academic Excellence and Community Service within the Sorority. Each semester she collects grades and community service hours from all chapters and generates reports to evaluate progress in the Sorority. Being part of the Membership Team, she collaborates with the Membership Intake Director and Membership Program Director to provide development workshops for all members of the Sorority.

The role of the National Marketing Director is to help maintain a positive, professional public profile for the Sorority. She develops the marketing message for the organization and works with members to ensure that it is executed appropriately.

In addition, the Marketing Director serves as the primary contact for promotional resources such as:

• National web site
• Brochures and other advertising
• Other publications such as a national newsletter

The Alumnae Director of the Sorority is responsible for maintaining contact with and creating programming for Sorority alumnae. She may also assist with the creation of Alumnae Associations or Chapters. In addition, the Alumnae Director currently conducts the Order of Phi alumnae induction ceremony at National Conference each year.

The role of the Cygnet Foundation Director is to establish a tax exempt not-for-profit organization dedicated to providing academic scholarships for young women entering college. The Cygnet Foundation Committee, which is comprised of Sorority Alumnae, hope to begin operations by the summer of 2005.

The role of the National Expansion Director is to research and facilitate expansion of Gamma Phi Omega International Sorority Incorporated to university and college campuses within the Midwest. In addition, the National Expansion Director serves as the main contact for all expansion efforts.