President’s Role

• Chief Executive Officer and official head of the Sorority.
• Presides over all meetings of the National Board of Directors following Parliamentary Procedures. Parliamentary Procedures shall be followed as per Robert’s Rules of Order and should be referenced and available as needed.
• Propose programs and policies designed to achieve Sorority objectives. This is to be done in the format of strategic plan report, prior to start of academic year, and an end of the year report, to be sent out prior to National Conference.
• Shall direct and communicate work of other members of the National Board
• Facilitate and organize annual Board retreat
  held in June.
• President is the final appeal for National Judicial Board Hearings.
• Responsible for collecting all end of year reports from all board members and facilitating the transfer of office materials to incoming NBD members.
• Make any announcements pertaining National Board issues to the body and surrounding Greek families. This format shall be done via a press release and should be submitted to the NBOD for confirmation prior to making public.

The role of the National Vice President is to serve as acting President when the President is unavailable. The National Vice President serves as the Chairwoman of the National Board Administrative Committee, the National Judicial Committee, and all other committees either standing or appointed. She maintains and revises the Risk Management Policy, Regulations for the Governance of the Sorority (aka Judicial Board Policy), and the Mediation Conference Policy as necessary.

The National Vice President also coordinates annual chapter/colony reviews conducted by Regional Directors. All Regional Directors report directly to the National Vice President

The Recording Secretary is the manager of internal information. It is her responsibility to ensure that the board is organized and has updated information available to them at all times. The following are her main responsibilities:

• Create the board meeting agendas and take minutes at the board meeting
• Compile a monthly summary report from the individual director reports, which are received on a monthly basis.
• Responsible for updating the National Constitution and By-laws when any changes are voted on and ensure the national body has access to the updated versions of the documents
• Maintain and update the National Board Directory and release this information to the national body
• Collect the Constitutions, By-laws, Judicial Board, and directories from all Chapter secretaries to ensure they do not conflict with any national document.
• Maintain contact with chapter secretaries and ensure they have board meeting minutes, board directories, and templates that can be useful within their chapter position.
• Update and release chapter compliance chart, containing required deadlines for chapters must meet in order to maintain good standing with the national board.

The Financial Director of the Sorority is responsible for the day-to-day activities of the national treasury.  This includes:

• Record keeping
• Bank reconciliation
• Issuing reimbursements
• Reviewing national insurance policy
• Submitting documents to the state on behalf of the corporation. 

On a chapter level the FD is in constant communication with the chapter treasurers and current intake process teams.  Chapter and process team audits are conducted on a yearly basis to maintain consistency of the “checks and balances” setup within the Sorority.

The Program Director oversees Gamma Phi Omega’s national programming, including all annual events and retreats. She works in conjunction with other members of the National Board of Directors, the membership and different committees to coordinate events such as the Annual Conference, National Mr. GPhiO Pageant, Leadership Retreat and other events within the goals of the sorority. With the revival of the Philanthropy Director, the upcoming programming will have a focus in community service, with events that encompass the American Diabetes Association (ADA) and the Bandana Project, to raise awareness in the collegiate and surrounding communities.

The Membership Intake Director oversees and manages the Sorority’s Intake Process. She is responsible for duties such as the following: overseeing intake procedures and methods, overseeing and collaborating with Regional Directors and reviewing new potential member applications.

The Academic Director oversees undergraduate affairs that pertain to Academic Excellence. Each semester she collects academic packets to evaluate the progress of each individual chapter.

The role of the National Marketing Director is to help maintain a positive, professional public profile for the Sorority. She develops the marketing message for the organization and works with members to ensure that it is executed appropriately.

In addition, the Marketing Director serves as the primary contact for promotional resources such as:

• National web site
• Brochures and other advertising
• Other publications such as a national newsletter

The Alumnae Director of the Sorority is responsible for maintaining contact with and creating programming for Sorority alumnae. She may also assist with the creation of Alumnae Associations or Chapters. In addition, the Alumnae Director currently conducts the Order of Phi alumnae induction ceremony at National Conference each year.

The duties of the National Development Director encompass the many tasks that are needed to develop a stable foundation on which Gamma Phi Omega International Sorority can grow. She plans and carries out any and all fundraisers necessary to raise monetary funds for the Sorority and our national philanthropy, the American Diabetes Association.

In addition, the National Development Director coordinates annual events such as: The American Diabetes Association Walk, Sweet November, and Winter Bliss.

The National Historian is responsible for maintaining the historical records of the sorority. She archives not only the National Board's documentation but that of the chapters as well. She manages the national database and continues to add chapters to our national history.

The Philanthropy Director is responsible for the Service initiatives of the Sorority. Members are not only expected to perform community service and raise funds for our national philanthropy, American Diabetes Association, but to make a larger impact on society at large. The Philanthropy Director monitors service hours, plans sorority wide service and fundraising programs and leads the membership in the direction of Social Change.

The role of National Expansion Director is to research and facilitate expansion of Gamma Phi Omega International Sorority Inc. to University and College campuses throughout the U.S. In addition the Expansion Director serves as the main contact for all expansion efforts.